Executive Assistant

Executive Assistant

Not quite your dream job?

Looking for something
similar to this role?

Not all our jobs are advertised and we regularly recruit for these kinds of positions.
To register your interest and to receive job alerts about similar type roles, register your interest below.

  • Flexible working hours over 5 days (9am – 3pm)
  • Diverse and varied role
  • High-level Executive Support role


Our client is a well-established local business that specialises in training and employment services in the Ballarat region. They are seeking an experienced Executive Assistant to join their team in a part-time capacity to provide support to the Chief Executive Officer, Board of Management and Leadership team. With the flexibility to work hours to suit your lifestyle, this role can be five shorter days (school hours) or hours can be adjusted to suit your needs (five-day coverage is preferred) Your duties will be varied and will include:

  • Providing executive support primarily to the CEO and Chair of Board (including handling calls, responding to emails and liaising with clients)
  • Attending meetings and recording minutes, including the Board of Management Meeting, Sub-Committee meetings, the monthly Tenancy meeting and weekly Leadership Team meeting
  • Preparing and circulating Board and Sub-Committee papers
  • Assisting with the preparation and development of key reports including the Annual Report.
  • Event management of corporate functions
  • Managing electronic and paper-based filing systems and record keeping
  • Providing HR Administration support to our leadership team (as required)

This role is well suited to a highly experienced Executive Assistant who has a proven track record providing support at the CEO/Directors and/or Board Level and has the confidence to bring ideas and initiative to the table. You will understand and appreciate the dynamics of providing support to a variety of stakeholders and thrive on being proactive to pre-empt their needs.

Success in this role requires the ability to demonstrate the following:

  • A proven track record working in a similar type role
  • Well-developed decision-making and problem-solving skills
  • Exceptional relationship-building skills with both internal and external stakeholders
  • Outstanding written and verbal communication skills including experience in drafting correspondence
  • Discretion, tact and diplomacy
  • Highly effective time management skills
  • An eye for detail; it’s the small things that matter
  • Advanced IT skills
  • High levels of initiative and a can-do attitude

What’s in it for you?

  • Flexible working arrangements
  • The opportunity to put your own stamp on a role and the business – this role truly underpins their overall success!
  • Work for a Manager who will value your contribution and allow you to shine in your role
  • The chance to represent an organisation that adds value to the local community
  • An attractive remuneration package will be negotiated based on your skills and experience

Inspired? For further information and to request a copy of the position description, contact Megan Vila Pouca on 0427 539 233.
To apply, please submit your application letter and current resume by close of business Friday 12th August 2022.


Ready to Apply?

Inspired? For further information contact Kate Molesworth on +61 3 5331 1734. To apply, please use the button below or email your application letter and resume to admin@inspirehq.com.au
Contact Us
Apply Now
Request Position Description