Accounts Payable and Administration Assistant

• Permanent part time
• Autonomy to get your job done within a supportive team
• Perfect role for a part-time Accounts Payable / Finance professional!

Ballarat Veterinary Practice’s (BVP) vision is to be the community’s first choice for high quality, compassionate and personalised veterinary care. At BVP, they love looking after their clients’ pets, they want to make a difference and they really care. Equipped with the latest medical and surgical equipment to ensure their clients receive the most modern and up to date healthcare options for their pets, BVP have six clinics across Ballarat.

Ballarat Veterinary Practice was recognised as an industry leader receiving the Commerce Ballarat Business Excellence Award in 2018. In 2022, they became the first practice in Australia to be recognised by the Australian Veterinary Association as a certified Employer of Choice.

BVP is looking for an experienced Finance and Administration Assistant to take responsibility for delivering high quality finance support across the accounts function. The role is primarily focused on accounts payable, requiring expertise in invoice processing, payment management, daily banking, reconciliation and expense management.

A short summary of the role…

• The key responsibility is managing the entire Accounts Payable function – work efficiently and accurately within the small and collaborative finance team
• Maintain strong data management practices and financial record keeping – ensuring compliance and audit standards are achieved
• Process invoices/payments ensuring accurate GL coding, manage daily banking and cash handling, reconcile credit cards/statements, process direct debit plans, manage suppliers and onboarding, process expense claims and ensure vigilance in fraudulent bank activity.
• Agency and autonomy – identify opportunities for continuous improvement in finance processes
• Monitor and manage the AP inbox – Support general accounts enquiries as well as payroll related queries at times
• Model safe work practices and promote a safety conscious culture
• Exhibit behaviours aligned to BVP’s core values in all professional interactions

To be considered for the role, you will need to demonstrate:

• Experience essential in a similar Finance / Accounts Payable role
• Sound understanding of accounts payable
• Previous payroll experience highly desirable
• Excellent interpersonal and communication skills.
• Proven ability to maintain confidentiality and work with sensitive information.
• High attention to detail, accuracy, and consistency
• Reliability, commitment and overall being a quality contributor
• Although you would have minimal contact – a passion/love for animals is favourable!

Inspired? For further information, contact Kate O’Connell on 0494 611 667. To download a copy of the position description, please click the “Download Position Description” button below.