Administrator

• 24 hours per week (3 full days or 4 shorter days/school hours)
• Busy and varied role with plenty of scope
• Christmas closure period for three weeks

Are you an experienced administrator with a high attention to detail and a knack for ensuring standards are met from start to finish? If this sounds like you, this is your opportunity to join a dynamic team where your skills and drive for excellence will be genuinely valued.

SJ Weir is a well-established commercial building company specialising in regional Victorian projects. Based in Ballarat, they are seeking an experienced Administrator to join their Head Office in a part-time capacity (approximately 24 hours a week). Reporting to the Office Manager, you will assist in providing administrative support to the Senior Managers and have exposure to all facets of the business.

In this role, your duties will include:
• Managing the finance inbox including printing and allocating invoices for approval
• Entering approved invoices into in-house system (JobPac)
• Printing hard copies of building plans and uploading plans onto website portal
• Attending site meetings with Directors/Project Managers and taking minutes for distribution to both internal and external parties
• Assisting with populating tender submissions
• Formatting documents and collating company information
• Handling general enquiries from subcontractors, suppliers and external stakeholders
• General administrative tasks to ensure the smooth running of the office

As a self-starter who thrives on variety and enjoys taking responsibility for set tasks, your calm demeanour and excellent organisational skills will ensure you can work well under pressure. Working in a small team, you will be relied upon to complete tasks in a timely manner and your can-do attitude will allow you to roll up your sleeves and give anything a go. Experience within the Construction/Building industry is not essential however will be highly regarded.

To succeed in this role, you will have proven experience working in an administrative capacity. Whilst you don’t need to have extensive experience within finance, some exposure to accounts related duties will be highly regarded. You will have sound skills across the MS Office suite and an aptitude to learn new software packages.

This role is well suited to someone who is genuinely seeking part-time employment. You can choose to either work 3 days per week, Tuesday, Wednesday, Thursday (8:30am – 5pm) or 4 days a week (9am – 3pm). Other benefits include access to company insurance benefits, annual leave loading (paid in addition to your salary) and an annual Christmas closure period (typically 3 weeks) that will ensure you never miss out on that summer holiday!

Inspired? For further information, contact Kate O’Connell on 0494 611 667. To apply, please click the apply for position’ button. Applications will be assessed as they are received.