Job Vacancies

• Australia’s largest owned paint manufacturer
• Fourth generation family owned and operated business
• Generous benefits in addition to your salary

Haymes Paint has always believed that business is about more than just the products they make. For over 85 years, as Australia’s largest owned paint manufacturer and a proud fourth generation family business, their story has been shaped by people, values and a commitment to doing things the right way.

As the Executive Assistant to the CEO, you will play a pivotal role in supporting the CEO as well as the broader Executive team and family. This role is suited to a highly experienced Executive Assistant who has a proven track record providing support to a CEO and/or Directors and has the confidence to bring ideas and initiatives to the table to add value. You will understand and appreciate the dynamics of a family business and be able to demonstrate a strong values alignment. Being able to be a step ahead of those that you support, demonstrating proactiveness and initiative will see you truly succeed in this varied role.

Daily activities will include:

• Email and diary management for the CEO
• Attending to correspondence, managing business arrangements and travel
• Compiling and distributing agendas and minutes for multiple Board and Executive meetings including managing action items
• Event management of corporate functions
• CEO and Director invoice/expense reconciliations and authorisation
• Managing electronic and paper-based filing systems and record keeping
• Researching and implementing initiatives to enhance and streamline administrative functions

To thrive in this role, you’ll bring proven experience in a similar executive support role, along with strong decision making and problem-solving skills. You’ll be someone who operates with diplomacy, who can build genuine relationships with people at every level, and who communicates with clarity and care. Exceptional organisation and time management are a given, as is a sharp eye for detail – because its often small things that matter the most. Confidence with technology, a proactive mindset and a can do’ attitude will round out the qualities that make you success in this role.

This is a full-time position, based on-site at the Haymes Paint Ballarat Head Office.

Inspired? For further information, contact Edith Thornton on 0439 341 337. To apply, please send your application letter and current resume to admin@inspirehq.com.au

Inspire HQ exist to build great workplaces which includes helping the businesses we work with find great people just like you!

If this opportunity hasn’t got you excited or isn’t quite the right fit for you, we’d still love to chat with you about the job you are looking for and learn more about your skills and experience to see how we can assist you in finding a great job with an awesome employer. By the way, did you know not all our jobs are advertised?! To connect with us, contact us on 03 5331 1734 , or register your details using the below link and we will reach out to you.
https://inspirehq.com.au/register/

Keep the office running with precision at one of Ballarat’s leading engineering firms – autonomy to make the role your own!

• Coordinate the all-round office operations/administration – provide first-class support!
• Rewarding, professional opportunity that contributes directly to business success
• Collaborate closely with a dedicated team in a supportive environment

The company
Axiom Consulting Engineers provides services in the fields of Planning and Civil Engineering. They serve as planners, designers and project managers for private developers and public sector bodies. Since 2002, Axiom Consulting Engineers has operated from offices located in Ballarat with more than 30 years of professional experience in the fields of Local Government, Major Infrastructure and Land Development. Axiom aims to deliver projects while satisfying the requirements of all stake holders – the developer, service authorities, Local Council and the general public.

The role
The Office Coordinator will provide professional and efficient front-of-house reception services while supporting the broader administrative and operational needs of the business. As the first point of contact for clients, visitors, and suppliers, the Office Coordinator plays a key role in representing the company’s values, ensuring a welcoming and well-organized office environment.

In addition to the front-of-house services the role is responsible for the day-to-day operations of the office, including accurate financial data entry, payroll processing, document management, scheduling, and general administrative support across the business. The position plays a critical role in maintaining and administering the company’s Quality Management System (QMS), ensuring documentation is current, procedures are followed, and compliance is upheld. This multifaceted role contributes directly to the smooth running of daily operations, providing first level administration support to the engineering team, allowing them to focus their work in their area of expertise.

A can-do attitude and an ability to show initiative is key to success in the role, as you will consistently identify opportunities for improvement across systems and processes within the administrative space. Showcase Axiom’s values – with a committed approach to quality, professionalism, and continuous improvement at all times.

Duties of the role include, but are not limited to:
• First class front-of-house reception service. The first point of call for all enquiries, greeting visitors and clients professionally. Build great relationships with the team and key external stakeholders.
• Proactive all-round administrative support – managing calendars, schedule meetings, prepare documents, manage filing and project documentation.
• Provide outstanding administrative contract management and service delivery support, partnering with the engineering team. Streamline admin systems to enable the engineers to focus on project delivery.
• Autonomous management of the broader office function, sorting mail, ordering supplies, initiating maintenance and upkeep of equipment and furniture. Keep things neat and in order!
• Handle the finances, enter and reconcile invoices, pay bills (promptly!), generate reports (including BAS) to provide advice to management on financial data.
• Process and manage the payroll cycle – maintaining accuracy and up to date records, including leave requests.
• Quality Management System Administration – work with the director to manage, maintain, improve and update documentation as required.

You will be:
• Proactive – demonstrate initiative, a can-do attitude with self-motivation.
• Exceptional at communicating, provide first class and professional service to key stakeholders both internally and externally.
• An experienced administrator with a proven track record in running an all-round office function. A high attention to detail.
• Competent in managing the bookkeeping and finance function of a small business, possessing hands on skills and experience in performing the accounts payable, accounts receivable, and payroll functions (Xero experience preferred but not essential)
• Familiarity with quality management systems and continuous improvement
• Proficient in the use of MS Office Suite

An outstanding career opportunity to work with one of Ballarat’s leading engineering firms – contribute directly to the success of the team with your outstanding administrative support!

Inspired? For further information contact our office on 03 5331 1734. A position description is available by clicking ‘download position description’ . To apply, simply click on ‘apply for position’ – applications will be assessed on submission.

• Thrive under process driven outcomes – showcase your attention to detail and communication skills
• Collaborate with internal and external stakeholders to manage the entire admissions lifecycle
• Full time hours – fixed term 12-month contract

About the role:
On behalf of our client, a local private school, we are seeking an Admissions Administrator, covering a maternity leave position on a full time 12-month fixed term contract. Working collaboratively with the Admissions Manager and team, you will be responsible for the effective implementation of the school’s enrolment, departure and scholarship processes. If you like the sound of working in an outstanding school environment, you possess excellent verbal and written communication skills, and take pride in delivering high quality, process driven work then this role is for you.

Dealing with a variety of stakeholders, you will require first class customer service and relationship building skills – responding to enquiries, confirming school offers and tours, while ensuring the entire admissions operation is streamlined in accordance with the school’s existing process. The Admissions Administrator must deliver a high level of detail in their work, ensuring consistency and accuracy when recording all data and enquiries in the school’s data information system, keeping all records up to date for weekly reporting purposes.

Showcasing your initiative and autonomy you will be responsible for tracking and guiding the admissions process from initial enquiry through to placement, as well as assisting in the management of departing/deferring students. You will also assist the Admissions Manager with the smooth running of events such as Open Days, Scholarship testing, enrolment meetings and various outreach events – maintaining a high level of professionalism when dealing with current and prospective families.

What are we looking for?

• Process driven work with a high attention to detail / accuracy
• Outstanding communication skills – both written and verbal
• Empathetic nature, understanding the needs of internal and external stakeholders
• System focused and calm – enjoy seeing projects from start to finish
• Collaborative – work within a high functioning team to deliver outcomes
• Work with autonomy, show initiative and be self-driven.

Inspired? For further information, contact Tony Lockyer on 0429 843 433.
To apply, please send your application letter and current resume to admin@inspirehq.com.au.

Inspire HQ exist to build great workplaces which includes helping the businesses we work with find great people just like you!

If this opportunity hasn’t got you excited or isn’t quite the right fit for you, we’d still love to chat with you about the job you are looking for and learn more about your skills and experience to see how we can assist you in finding a great job with an awesome employer. By the way, did you know not all our jobs are advertised?! To connect with us, contact us on 03 5331 1734 or register your details using the below link and one of our Recruitment Strategists will reach out to you.
https://inspirehq.com.au/register/

• 32 hours per week – permanent part time
• Autonomy to get your job done within a supportive team
• Perfect role for a part-time Accounts Payable / Finance professional!

Ballarat Veterinary Practice’s (BVP) vision is to be the community’s first choice for high quality, compassionate and personalised veterinary care. At BVP, they love looking after their clients’ pets, they want to make a difference and they really care. Equipped with the latest medical and surgical equipment to ensure their clients receive the most modern and up to date healthcare options for their pets, BVP have six clinics across Ballarat.

Ballarat Veterinary Practice was recognised as an industry leader receiving the Commerce Ballarat Business Excellence Award in 2018. In 2022, they became the first practice in Australia to be recognised by the Australian Veterinary Association as a certified Employer of Choice.

BVP is looking for an experienced Finance and Administration Assistant to take responsibility for delivering high quality finance support across the accounts function. The role is primarily focused on accounts payable, requiring expertise in invoice processing, payment management, daily banking, reconciliation and expense management. The role will also provide regular support to the Payroll Officer, serving as a back-up for processing payroll – so skills in this space are highly desirable!

A short summary of the role…
• The key responsibility is managing the entire Accounts Payable function – work efficiently and accurately within the small and collaborative finance team
• Maintain strong data management practices and financial record keeping – ensuring compliance and audit standards are achieved
• Process invoices/payments ensuring accurate GL coding, manage daily banking and cash handling, reconcile credit cards/statements, process direct debit plans, manage suppliers and onboarding, process expense claims and ensure vigilance in fraudulent bank activity.
• Agency and autonomy – identify opportunities for continuous improvement in finance processes
• Act as a back up to the Payroll Officer – ensuring continuity of payroll services
• Monitor and manage the AP inbox – Support general accounts enquiries as well as payroll related queries at times
• Model safe work practices and promote a safety conscious culture
• Exhibit behaviours aligned to BVP’s core values in all professional interactions

To be considered for the role, you will need to demonstrate:
• Experience essential in a similar Finance / Accounts Payable role
• Sound understanding of accounts payable
• Previous payroll experience highly desirable
• Excellent interpersonal and communication skills.
• Proven ability to maintain confidentiality and work with sensitive information.
• High attention to detail, accuracy, and consistency
• Reliability, commitment and overall being a quality contributor
• Although you would have minimal contact – a passion/love for animals is favourable!

Inspired? For further information, contact Tony Lockyer on 0429 843 433. To download a copy of the position description, please click the Download Position Description button below.
To apply, please send your application letter and current resume to admin@inspirehq.com.au

Inspire HQ exist to build great workplaces which includes helping the businesses we work with find great people just like you!

If this opportunity hasn’t got you excited or isn’t quite the right fit for you, we’d still love to chat with you about the job you are looking for and learn more about your skills and experience to see how we can assist you in finding a great job with an awesome employer. By the way, did you know not all our jobs are advertised?! To connect with us, contact us on 03 5331 1734 or register your details using the below link and one of our Recruitment Strategists will reach out to you.
https://inspirehq.com.au/register/

• Work with a diverse portfolio of businesses across Ballarat and regional Victoria
• Exposure to all aspects of People and Culture – Human Resources
• Be part of a fun, supportive, passionate team, building great workplaces.

Inspire HQ is an entrepreneurial professional services firm providing recruitment, human resource and careers services across Ballarat and Regional Victoria. In our 11th year of operation, we exist to build great workplaces and we do that by fostering quality, long-term relationships, being experts in our field and living our values of No Bull$#!t, Doing what’s right, Being great together and having the Courage to do things differently.

Working directly with business owners, leaders and managers, you will be responsible for providing a variety of human resource – people and culture services to predominately small to medium businesses across Ballarat and regional Victoria. You will work closely with a small close-knit team, providing support and sharing knowledge with each other and our clients across a wide range of industries, to deliver outcomes and build great workplaces for our clients. From employee and industrial relations, performance management, coaching and mentoring to enhancing culture, no two days are the same in this role.

A natural people person, you will excel at reading people and be able to exercise judgement to make recommendations and provide solutions. Your ability to work across a wide range of industries, to influence, educate and negotiate, will assist you in solving problems and building and maintaining effective relationships. An outcome focused individual with a high achievement drive, coupled with initiative and resilience, you will thrive in an ever changing, fast paced and autonomous environment.

As an experienced Human Resources – People and Culture professional you will understand what makes a business tick, possess strong commercial-business acumen and you’ll be someone who genuinely cares, communicates clearly, and brings energy and initiative to your work. You’re comfortable having the tough conversations, love solving problems, and get a buzz from helping businesses grow through better people practices.

Why join the Inspire HQ team:

• Base salary plus bonus structure; be rewarded for your efforts
• An extra leave day for your birthday – every year!
• Ongoing opportunities for professional development
• Milestone gifts and rewards to celebrate your work anniversaries
• Regular social events and initiatives throughout the year
• The opportunity to secure a role with genuine long term career opportunities – this isn’t just a job – build your brand and reputation.

Inspired? For further information and to request a copy of the position description, contact Ange Connor on 0407 833 152 or Kara Templar on 0418 374 133. To apply, please send your application letter and current resume to admin@inspirehq.com.au

If this opportunity hasn’t got you excited or isn’t quite the right fit for you, we’d still love to chat with you about the job you are looking for and learn more about your skills and experience to see how we can assist you in finding a great job with an awesome employer. By the way, did you know not all our jobs are advertised?! To connect with us, contact us on 5331 1734 or register your details using the below link and we will reach out to you.
https://inspirehq.com.au/register/

• A rewarding all-rounder’ role, pivotal to business success!
• Autonomy to really own your role, control the flow of operations.
• Work in a small close-knit team, partnering with the owner of the business

The company
With a legacy spanning over seven decades, Angus Eeles stands as a cornerstone in Ballarat’s heating and cooling landscape. Their commitment to excellence is embodied in the collective skills and experience of their team. From seasoned tradesmen and proficient technicians to meticulous installers and dedicated apprentices, plus an Office Manager who is the glue that ensures everything comes together seamlessly, Angus Eeles take pride in delivering unparalleled service quality.

The role
The Office Manager is a genuine office all-rounder who oversees daily operations, coordinates schedules, manages client and supplier communications, and supports the team. This role is perfect for someone who thrives in a hands-on environment, enjoys variety, and takes pride in keeping things running smoothly. Being the face (and voice) of the business, you will take pride in delivering outstanding customer service. If you’re organized, proactive, and ready to be the backbone of the Angus Eeles office, we’d love to hear from you!

Duties of the role include, but are not limited to:

• Customer service; being the conduit between customers, suppliers, tradespeople and everyone in-between, monitoring a central email inbox and responding to all enquiries via the phone and email
• Workflow Coordination; assisting with scheduling jobs, ordering parts and units, receipting deliveries and updating customers
• Finance and Bookkeeping; using Xero to manage the accounts payable, receivable and payroll functions (currently 10 employees), creditor and debtor management, preparing finance reports and processing end of month, liaising with the external accountant
• HR Admin; managing and maintaining personnel files, leave balances, work health and safety requirements, Workcover, HR policies and documentation
• General Admin; maintain accurate records, filing, scanning, assisting the owner with ad-hoc duties as required

Who are we looking for?
If you are the kind of person who thrives likes having variety in your day, gets job satisfaction from ensuring things run smoothly and efficiently and loves to build relationships with everyone you come in to contact with, this may be the role for you! Be the captain of your own role and make a valuable impact on how the business is run.

You will be:

• Proactive and demonstrate initiative with a continuous improvement focus
• Exceptional at communicating and demonstrate outstanding customer service skills
• An experienced administrator with a proven track record in running a small office, preferably within a trade business
• Competent in managing the bookkeeping and finance function of a small business, possessing hands on skills and experience in performing the accounts payable, accounts receivable, and payroll functions (Xero experience preferred but not essential)
• Proficient in the use of MS Office Suite, particularly Excel. Experience with Tradify or Simpro (or similar software) would be advantageous.

This is an exciting opportunity for you to really own your role and work closely with the owner of the business, who is always keen to hear your ideas on how to do things better!

Inspired? For further information contact Tony Lockyer on 0429 843 433 or Ange Connor on 0407 833 152.
To apply, please send your application letter and current resume to admin@inspirehq.com.au by close of business Wednesday 14th May 2025.

If this opportunity hasn’t got you excited or isn’t quite the right fit for you, we’d still love to chat with you about the job you are looking for and learn more about your skills and experience to see how we can assist you in finding a great job with an awesome employer. By the way, did you know not all our jobs are advertised?! To connect with us, contact us on 5331 1734 or register your details using the below link and we will reach out to you.
https://inspirehq.com.au/register/

• Leadership role, reporting directly to the Directors
• Empower a team to drive operational efficiency and outcomes for patients
• Medical experience not essential

About Ballarat Cardiology

Ballarat Cardiology was established in 2012 with the aim to provide the best quality private cardiac care to the community of Western Victoria. Ballarat Cardiology is a progressive practice incorporating a variety of cardiac sub-specialties and services. Their accessible and collaborative team of cardiologists and quality support staff provide comprehensive care from Ballarat, whilst nurturing and growing strong relationships with rural and remote practices to provide accessible care to patients in these areas.

About the role:

Ballarat Cardiology is seeking a progressive Practice Manager to drive operations and empower their team to achieve the best quality care and performance. Reporting directly to the Directors, the Practice Manager will autonomously manage an team of support staff and will have specialist skills and experience in relationship management, finance management and general operational management. Working with the Directors, you will determine future goals and objectives of the practice, whilst developing strategies for change and further growth. The role provides an opportunity to make a meaningful impact to the community of Western Victoria as well as significantly impact one of Ballarat’s leading specialist clinics.

Key areas of responsibility will include:

• Autonomously lead, manage and develop a team of support staff
• Workflow management; ensuring efficiency and continuous improvement to deliver on business objectives
• High quality relationship management with a variety of both internal and external stakeholders
• Financial management; track financial performance, preparation of financial reports for the Directors, maintenance of financial records, preparation of statutory reporting and payroll services.
• Business planning; determine future goals and objectives of the business in consultation with the Directors, prepare budgets and annual plans, develop strategies for growth and expansion, marketing.
• Asset management; ensure maintenance of equipment, advise on purchasing and replacement of equipment and arrange appropriate insurances
• Maintain knowledge of and comply with Government legislation and regulation, maintain/develop appropriate practices and procedure for the business.
• Demonstrate and lead a commitment to positive leadership behaviours in accordance with Ballarat Cardiology values.

About You – We are looking for:

• Demonstrated experience in a leadership and management role within a professional services setting – previous medical experience preferred but not essential.
• Outstanding relationship management skills. Exceptional interpersonal and communication skills.
• A successful track record in leading business operations, improving operational efficiency, achieving outcomes and empowering a team.
• High level of financial management skills, strategic thinking and an aptitude for growth.
• Strong ability to manage multiple priorities and projects while meeting deadlines.

What’s great about this opportunity?
• Meaningful impact to the lives of people across Western Victoria – you make a real difference!
• Work directly with Directors to manage an outstanding local business
• Key leadership role, working with an excellent support team and specialists
• Autonomy to manage your own objectives and outcomes
• Competitive salary based on experience

Inspired? For further information, contact Ange Connor on 0407 833 152 or Tony Lockyer on 0429 843 433. To download a copy of the position description, please click the Download Position Description button below.
To apply, please send your application letter and current resume to admin@inspirehq.com.au

If this opportunity hasn’t got you excited or isn’t quite the right fit for you, we’d still love to chat with you about the job you are looking for and learn more about your skills and experience to see how we can assist you in finding a great job with an awesome employer. By the way, did you know not all our jobs are advertised?! To connect with us, contact us on 5331 1734 or register your details using the below link and we will reach out to you.
https://inspirehq.com.au/register/

• Varied and fast-paced administrative and event coordination role in a school setting
• Flexible working hours, minimum 19 hours per week
• Performing Arts department

Our client, a well-renowned education provider, is seeking a proactive and organised Administration Officer to support their Performing Arts Department. This is a varied role requiring strong attention to detail and the ability to manage multiple tasks efficiently.

Reporting to the Head of School Support Services, this role involves:

• Managing timetabling and attendance for instrumental music tutors and students
• Maintaining accurate records of student instrument hire, asset condition and maintenance
• Assist with the coordination of major events and functions, Processing lesson enrolments, cancellations and billing information
• Supporting the Performing Arts department with admin tasks, ensuring the departments operates smoothly and efficiently

You don’t need a background in performing arts, however you must be highly organised, tech savvy and a self starter. You will be able to demonstrate:

• Advanced excel skills – there is lots of tracking and reporting
• A proven background in coordinating the administration function of a business or department
• The ability to work independently and manage competing priorities
• Excellent communication and customer service skills
• A willingness to attend school events, including some evenings and weekends

If you love organising and coordinating, thrive in a fast paced role, and enjoy working in a people focused environment, we’d love to hear from you!

Inspired? For further information, contact Ange Connor or Edith Thornton on 5331 1734. To download a copy of the position description, please click the Download Position Description button below.
To apply, please send your application letter and current resume to admin@inspirehq.com.au

Inspire HQ exist to build great workplaces which includes helping the businesses we work with find great people just like you!

If this opportunity hasn’t got you excited or isn’t quite the right fit for you, we’d still love to chat with you about the job you are looking for and learn more about your skills and experience to see how we can assist you in finding a great job with an awesome employer. By the way, did you know not all our jobs are advertised?! To connect with us, contact us on 5331 1734 or register your details using the below link and we will reach out to you.
https://inspirehq.com.au/register/